For retail travel agencies
Travel agency booking software to quote, book and invoice in one screen
Search your contracted rates and connected API suppliers together, turn the right option into a quote, confirm it as a booking and send the voucher and invoice without retyping a single detail.
- One supplier search
- Quote to booking
- Vouchers and invoices
- Source code included
Booking agency software
One booking workflow for your whole agency team
Most booking time is not lost on the reservation itself. It goes on searching supplier by supplier, rebuilding quotes, preparing documents and reconciling records at month end. PHPTRAVELS puts supplier search, quoting, reservations, documents, payments and booking history in one workflow, while you keep the suppliers and negotiated rates you already have.
- Load your contracted rates and connect the API suppliers you work with
- Search hotels, flights, tours and transfers from one screen
- Build a customer quote from the options you select
- Convert the accepted quote into a booking without re-entering details
- Issue the branded voucher and invoice from the same reservation
- Customer
- Walk-in · Family of three
- Destination
- Istanbul, Turkey
- Travel dates
- 14 Apr – 19 Apr
- Travellers
- 2 adults, 1 child
Search and quote
Every supplier side by side, then one quote
Contracted and API inventory in one list, so agents compare options and build the quote without switching extranets.
- Bosphorus View HotelFamily room · Breakfast · 5 nights$640total
- Return flight via API supplierEconomy · 3 passengers · 1 checked bag$418total
- Old City walking tourHalf day · Private guide · Hotel pickup$95total
One supplier search
Contracted rates and connected API suppliers return in one result list instead of one extranet per supplier.
Customer quotes
Combine hotels, flights, tours and transfers into an itinerary and send it to the customer for approval.
Quote to booking
The accepted itinerary becomes the confirmed reservation, so names, dates and prices are entered once.
Vouchers and invoices
Branded documents generate from the reservation, with no separate templates to maintain for each sale.
Amendments and history
Changes, refunds and payments stay on the booking, so agents see the full story when a customer calls back.
Payments and refunds
Deposits, balances and refunds are linked to the reservation and to the agency reports.
Agency workflow
From first enquiry to month-end, in one record
Each step carries the booking forward instead of starting again in another system.
Search
Compare contracted and API options for the trip in one screen.
Quote
Send the customer a priced itinerary with your markup applied.
Book
Confirm the accepted quote as a reservation with the supplier.
Document
Issue the voucher and invoice under your agency brand.
Amend
Handle changes, cancellations and refunds on the same booking.
Reconcile
Review bookings, payments and refunds together in the reports.
Inventory
Your contracted rates and API suppliers in one search
Keep the supplier relationships your agency already has and add connected inventory next to them.
Contracted rates
Load the hotels, tours and transfers you negotiate directly, with your own allotments and prices.
API suppliers
Connect flight, hotel and activity suppliers with your own credentials so live options join the same search.
Every product you sell
Flights, stays, tours, cars and visas run through the same quote, booking and document flow.
Back office
Margins, agents and money under your control
The controls an agency owner needs, in the same admin your agents book from.
Pricing and markup rules
Set margins by product, supplier or destination in one place for everything the agency sells.
Agent roles
Give staff accounts the permissions they need for searching, quoting, booking and refunds.
Multi-currency selling
Quote customers in their currency while agency reporting stays consistent.
Customer records
Past trips, quotes, documents and payments are kept on each customer account.
Room to grow into B2B
Add sub-agent tiers, markups and wallet balances when you start selling to other agents.
Agency reports
Bookings, revenue, payments and refunds from one operational record, ready to export.
Compare
Separate extranets and spreadsheets vs one agency system
Where agency booking time usually goes today, and what changes with a single workflow.
| Task | Extranets and spreadsheets | PHPTRAVELS |
|---|---|---|
| Supplier search | Extranets and spreadsheetsOne extranet per supplier, options compared by hand | PHPTRAVELSContracted and API options in one result list |
| Quotes | Extranets and spreadsheetsBuilt in a document, then retyped as a booking | PHPTRAVELSThe quote converts into the booking |
| Vouchers and invoices | Extranets and spreadsheetsMade from separate templates for each sale | PHPTRAVELSGenerated from the reservation under your brand |
| Amendments | Extranets and spreadsheetsHistory spread across email threads | PHPTRAVELSChanges, refunds and payments on the booking |
| Margins | Extranets and spreadsheetsMarkups worked out per quote | PHPTRAVELSPricing rules applied automatically |
| Month end | Extranets and spreadsheetsRecords pieced together from several systems | PHPTRAVELSBookings, payments and refunds in one report |
Who it helps
Built for every role in the agency
Agency owners
Margin rules in one place, and a licence that takes no percentage of each booking as sales grow.
Operations teams
One workflow for search, quote, booking, amendment and refund, with less rekeying.
IT teams
Self-hosted PHP with full source, so integrations, reports and workflows can be extended in-house.
Why PHPTRAVELS
Your agency system, not a rented one
Source code included
Self-hosted under a commercial licence, so your developers can change any screen or report.
No per-booking fee
The licence is not a share of your sales, so more bookings do not raise the software cost.
24 languages
Quote and sell in your customers' languages and currencies, including right-to-left.
B2C and B2B
Your retail website and a sub-agent portal from one installation.
FAQ
Travel agency booking software questions
What agency owners and operations managers ask before they switch.
Talk to salesIt is a system that lets agents search connected suppliers, prepare customer quotes, convert the selected options into bookings and issue vouchers and invoices, while booking, payment and document history stay together.
For a travel agency the useful core is supplier search, contracted rates, quote creation, booking management, amendments, customer documents, payments, markups and reporting, all aimed at removing duplicate work.
Yes. Rates you contract directly are loaded next to connected API suppliers, and both follow the same pricing, markup and document rules you configure.
Yes. Agents can quote customers in the currencies your markets use, while agency reporting and settlement stay consistent.
Yes. When you start distributing to other agents you can add sub-agent tiers, markup rules, balances and wallet-based settlement from the same installation.
Plans are a one-time licence starting at $2,499, with the full source code included and no percentage taken from your bookings. You host it on your own server.