Can each agent have their own login and prices?

Yes. Each agent gets a login with their own markup, commission and credit limit. Prices appear with their markup already applied, and agents cannot see other agents' accounts, prices or bookings.

Software for travel agents

Travel booking software for travel agents and agent networks

Give every agent a login, a price list with their markup already applied, a credit line and a statement, while the agency owner sets the rules for the whole network from one admin.

Agent portal per login
Per-agent markups
Credit limits and wallets
Sub-agent networks

Agent network

Travel booking software shaped like your agent network

Most agencies outgrow a shared login the day a second agent joins. Travel booking software for agents gives each account its own place in a tree: the owner at the top, agents below, and sub-agents under the agents who recruit them.

Every account inherits rules from the level above and adds its own. The owner decides markups, commission, credit and products; an agent can pass a narrower version of those rules to their sub-agents, never a wider one.

Network mapSelect an account to see its rules

Owner

Agents

Sub-agents

No sub-agents under this agent

HQAgency owner

Markup: —
Commission: —
Credit: —
Products: Hotels: Can sellFlights: Can sellTours: Can sellCars: Can sellPackages: Can sell
Sees: Every booking, balance and statement in the network

AG-101Agent, retail branch

Markup: +8%
Commission: 3%
Credit: $5,000
Products: Hotels: Can sellFlights: Can sellTours: Can sellCars: Can sellPackages: Can sell
Sees: Own bookings and the bookings of SA-201 and SA-202

AG-102Agent, hotel partner

Markup: +5%
Commission: 2%
Credit: $2,000
Products: Hotels: Can sellFlights: HiddenTours: HiddenCars: HiddenPackages: Hidden
Sees: Own bookings only

SA-201Sub-agent of AG-101

Markup: +4%
Commission: 1.5%
Credit: $1,000
Products: Hotels: Can sellFlights: Can sellTours: Can sellCars: HiddenPackages: Hidden
Sees: Own bookings only

SA-202Sub-agent of AG-101

Markup: +6%
Commission: 1%
Credit: Prepaid wallet only
Products: Hotels: Can sellFlights: HiddenTours: Can sellCars: HiddenPackages: Hidden
Sees: Own bookings only

Example network and figures.

Agent portal

What an agent sees after logging in

The portal is a workspace, not a copy of the admin. It shows one agent their prices, their bookings, their money and their sub-agents, and nothing that belongs to anyone else.

Agent portalAG-101 · Agent

Available credit: $3,240 / $5,000
Commission this month: $412.60
Open bookings: 7

Hotel, Dubai Marina, 2 nightsNet ~~$310.00~~$334.80Your price
Flight, economy, one wayKHI → DXBNet ~~$186.00~~$200.88Your price
Desert safari, 2 adultsNet ~~$90.00~~$97.20Your price

HTL-30418Hotel, Dubai MarinaVoucher issued
FLT-30422Flight, economyConfirmed
TRF-30425Airport transferOn hold

Hotel bookingHTL-30418+$24.80
Flight bookingFLT-30422+$14.88
Tour bookingTUR-30397+$7.20

Earned so far$412.60

SA-201Credit used$640 / $1,000
SA-202Wallet balance$210.00

Sample screen with example data.

Without asking the admin, an agent can

01Search live inventoryResults arrive with the agent's markup already applied, so nobody does the maths by hand.
02Quote a customerSend a priced option straight from the portal and turn it into a booking when the customer agrees.
03Book and payConfirm against the credit line or wallet, or take the customer's payment through an enabled gateway.
04Issue vouchers and invoicesDocuments can carry the agency or agent branding, depending on the white label setup.
05Watch their own balanceCredit used, wallet top-ups, outstanding payments and commission earned, in one place.
06Manage sub-agentsCreate logins, set a narrower markup and credit for each sub-agent, and see what they book.

White-label B2B portal B2B wholesalers

Pricing and credit

Markups and commission that cascade down the network

Each level adds its margin on top of the level above. The system records who earned what on every booking, so commission is never worked out in a spreadsheet at month end.

One hotel booking, three margins

Supplier net rate$200.00
Owner markup+10%$220.00
Earns $20.00
Agent markup, AG-101+8%$237.60
Earns $17.60
Sub-agent markup, SA-201+4%$247.10
Earns $9.50

Customer pays$247.10

Example figures. Markups can be flat or percentage, per product, supplier or agent group.

A credit check before every booking

The owner picks a payment model for each agent. The booking only goes through when that model allows it.

Booking total$640.00

Wallet balance: $500.00

Blocked

The wallet is short by $140.00. The agent tops up or switches to card before the booking is confirmed.

Credit limit: $5,000.00
Already used: $4,100.00
Available: $900.00

Approved

The booking fits inside the limit. $260.00 of credit remains for the rest of the period.

Charged through the gateway: $640.00

Paid

The customer pays by card. The agent's credit and wallet stay untouched.

Product access

Decide what each agent group can sell

Agents only see the modules you switch on for them. A hotel partner never sees flights; a sub-agent gets a subset of what their agent sells.

Agent group	Hotels	Flights	Tours	Cars	Packages
Retail agents	Can sell	Can sell	Can sell	Can sell	Can sell
Corporate desk	Can sell	Can sell	Hidden	Can sell	Hidden
Hotel-only partners	Can sell	Hidden	Hidden	Hidden	Hidden
Sub-agents	Can sell	Can sell	Can sell	Hidden	Hidden

What the products look like to an agent

HotelsLive availability from supplier APIs, direct contracts or your extranet, priced with the agent's rule.
FlightsFares shown at the agent's sell price, with confirmations sent automatically.
ToursTours and activities with sessions, group pricing and vouchers.
CarsCar rentals and transfers sold alone or added to a trip.
PackagesHotels, flights and transfers bundled into one price and one confirmation.

Booking modulesHotels Flights Tours & activities Cars & transfers

Payment gateways and suppliersPayment gateway integration All integrations

Month end

Statements and records without the spreadsheet

Every booking, payment and commission line lands in the agent's ledger as it happens. The statement at the end of the period is a report, not a reconciliation project.

Agent statementAG-101Period: 01.09.2026 – 30.09.2026

Opening balance: $3,000.00
Bookings (14): −$8,420.00
Commission earned: +$412.60
Payments received: +$6,000.00
Closing balance: $992.60

Sent to the agent automatically, with confirmations and payment receipts in between.

Example statement.

Task	Run by hand	Run in the booking software
Sharing rates	Run by handRates sent by chat or email on request	Run in the booking softwareThe portal shows the correct price for that agent
Tracking commission	Run by handA spreadsheet updated after each booking	Run in the booking softwareCalculated and recorded on every booking
Issuing vouchers	Run by handTyped up in a document editor	Run in the booking softwareIssued from the booking with the right branding
Agent performance	Run by handCompiled at the end of the month	Run in the booking softwareAvailable in the admin whenever you look

Travel agency accounting Agent wallets

Compare

Three ways to run an agent network

A fair look at the options agencies usually start with, and where each one stops working.

Capability	Agent booking platform	Shared admin login	Spreadsheets and chat
Agent-level pricing	Markup and commission per agent, applied automatically	Everyone sees the same prices	Rate sheets updated and shared by hand
Commission tracking	Recorded per booking, shown on statements	No commission view for agents	Calculated by hand, easy to dispute
Sub-agents	Built in, with narrower rules per level	Not available	Not available
Owner visibility	All bookings, balances and performance in one admin	Agents can see each other's records	Depends on someone compiling a report

When a dedicated platform is worth it

You need separate agent logins, automatic commission, credit control, sub-agents and an audit trail on every booking.

When simpler tools are enough

One or two in-house agents with identical pricing and no commission may manage with a shared login for now, and will need to move as the network grows.

Running a retail agency desk rather than an agent network, or selling as a wholesaler? These pages cover those setups:

Travel agency booking software B2B travel booking software

PHPTRAVELS is a one-time licence with the source code included, installed on your own server. Plans start at $2499.

See pricing Open the live demo

FAQ

Questions about travel booking software for agents

Short answers about agent accounts, pricing, credit and the demo.

Talk to sales

It is a booking system where each agent has their own login, pricing rules, commission, credit balance and booking history, while the agency owner controls access from a central admin. It replaces rate sharing by chat, spreadsheet commission and scattered booking records with one connected system.

Yes. An agent with sub-agent access can create logins under their account and give each sub-agent a markup, credit and product list within the limits the owner set for that agent.

Commission follows the rule set for each agent, by product, supplier or booking value, and is recorded on every booking. Agents see their own total in the portal; the owner sees every agent's total and outstanding balance in the admin.

From a prepaid wallet, against a credit limit, or through a payment gateway, depending on the model the owner sets for each account. A booking that would exceed the wallet or the limit is stopped until it is topped up or paid another way.

Yes. The live demo includes the admin panel and the agent portal, so you can follow a booking from both sides. Pricing is a one-time licence, listed on the pricing page.

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