Travel accounting
Accounting software for travel agency with booking-linked invoices and payables
Connect every booking to its invoice, deposits, supplier cost, markup, commission and refund, so your finance team stops rebuilding the numbers in spreadsheets at month end.
- Invoicing and billing
- Commission tracking
- Multi-currency accounting
- Supplier settlement control
Why travel finance is different
One booking, many money movements
A single travel booking can carry a markup, a deposit and a balance, a supplier deadline, service fees and taxes, later amendments, a refund and an agent commission, often in two currencies. Generic accounting tools see only the totals. PHPTRAVELS starts the financial record from the booking itself, so sales, operations and accounts work from the same numbers.
- A booking from the website, B2B portal, supplier API or manual sale opens the record
- The invoice, payment schedule and voucher follow the services sold and the agreed terms
- Supplier cost, markup, commission and partner share attach to the same booking
- Deposits, balances, refunds and credits update the customer and supplier ledgers
- Finance reviews collections, payables and margins without manual matching
- Booking
- BK-20418 · Dubai package
- Bill to
- Al Noor Travel · B2B agent
- Booking value
- USD 4,860.00
- Deposit received
- USD 1,500.00
- Balance due date
- 14 Nov, 7 days before travel
Ledger view
Receivables, payables and commissions on every booking
Finance sees what the customer still owes, what the supplier must be paid and what the agent has earned, without opening a spreadsheet.
- INVBK-20418 · Dubai packageCustomer invoice · Deposit paid, balance due 14 Nov$3,360balance
- PAYBK-20391 · Istanbul hotel blockSupplier payable · Hotel deadline 9 Nov$2,140balance
- COMBK-20377 · Umrah groupAgent commission · 18 travellers, branch Karachi$540balance
Travel agency invoice software
Branded invoices, receipts, payment reminders and credit notes generated from live booking data, never retyped.
Billing and collection control
Deposits, due dates, outstanding balances and payment status across B2C customers and B2B agents.
Commission tracking and payouts
Rules by agent, branch, partner or service, so earnings reconcile against the bookings that produced them.
Supplier and vendor settlements
Payable schedules for airlines, hotels, bed banks, tour suppliers, transfer partners and consolidators.
Refunds, amendments and credits
Cancellation charges, customer credits and supplier adjustments recorded without breaking the ledger trail.
Multi-currency control
Sell in one currency, pay suppliers in another and report across markets with the rates you apply.
Workflow
From booking to reconciliation in one flow
Finance follows the booking lifecycle instead of sitting outside it, for flights, hotels, tours, transfers, visas, insurance and packages.
Book
Reservations from APIs, GDS, the B2B portal or manual sales create the transaction baseline.
Bill
Invoices, receipts, payment schedules and vouchers are issued from the services sold.
Assign cost
Supplier costs, markups, commissions and partner shares attach to the same record.
Collect
Deposits and balances are recorded online, by bank transfer or from the agent wallet.
Settle
Supplier payables are scheduled against their deadlines and marked paid.
Reconcile
Balances, collections, payables, refunds and margins are reviewed with fewer manual checks.
Connected back office
Accounting tied to the booking engine, CRM and payments
Finance works best when it reads the same data as sales and operations, not a separate export.
Booking engine
Flights, hotels, tours and transfers sold online or by agents flow straight into invoicing and cost tracking.
Travel CRM
Customer records, quotes and communication history sit next to invoices, balances and receipts.
Payments and wallet
Online payments, bank transfers and agent wallet top-ups update balances on the booking automatically.
Finance controls
Controls your accounts team will actually use
Built around travel transactions, so the checks happen inside the workflow rather than after it.
Margin per booking
Sell price, supplier cost and markup side by side, so unprofitable bookings show up early.
Roles and approvals
Separate access for sales, operations and finance, with approval before refunds and payouts.
Customer and agent ledgers
Running balances for every customer and B2B agent, with statements you can send.
Fees and taxes
Service fees and tax lines kept separate from fares and room rates on every invoice.
Audit trail
Every amendment, payment and refund is logged against the booking that caused it.
Financial reports
Booking value, collections, payables, revenue lines and outstanding balances, ready to export.
Compare
Generic accounting tools vs travel accounting software
The question is not whether a system can create an invoice. It is whether it understands how a travel booking makes and spends money.
| Area | Generic accounting or spreadsheets | PHPTRAVELS |
|---|---|---|
| Booking context | Generic accounting or spreadsheetsInvoices are created separately and lose the link to the trip | PHPTRAVELSEvery financial record starts from the booking |
| Invoicing | Generic accounting or spreadsheetsRecreated by hand after each amendment | PHPTRAVELSInvoices reflect live booking value, deposits and dues |
| Supplier payables | Generic accounting or spreadsheetsDeadlines tracked in spreadsheets and email threads | PHPTRAVELSSupplier cost and payment status visible in the booking flow |
| Commissions | Generic accounting or spreadsheetsCalculated later, with a higher risk of errors | PHPTRAVELSApplied by rule per service, agent, branch or channel |
| Currencies | Generic accounting or spreadsheetsConversions handled manually as volume grows | PHPTRAVELSMulti-currency sales and supplier billing in one system |
| Reporting | Generic accounting or spreadsheetsDelayed until records are reconciled | PHPTRAVELSMargins and balances visible as bookings happen |
Who it fits
Built for travel businesses with real money flows
Travel agencies and OTAs
Retail and channel bookings, customer balances, agent commissions and supplier payout visibility at higher volume.
Tour operators
Package costs, itinerary billing, add-ons, staged collections and margins per tour.
DMCs and hotels
B2B partner billing, supplier services, contracting and settlement across several markets.
Why PHPTRAVELS
Your finance data, on your own servers
Source code included
Self-hosted under a commercial licence, so your developers can adapt invoices, rules and reports.
One platform
Booking engine, CRM, vouchers, invoicing and reporting in a single installation.
24 languages
Invoices and customer screens in your markets' languages and currencies, including right-to-left.
B2C and B2B
Customer billing and agent ledgers from the same system and the same booking records.
FAQ
Travel agency accounting questions
What finance and operations teams ask before connecting accounting to bookings.
Talk to salesAccounting software built around travel transactions: client invoicing, supplier payables, commissions, booking-linked balances, refunds and multi-currency workflows, rather than generic sales and expenses.
Yes. Commissions can follow rules by agent, branch, partner or service, and they stay connected to the same booking and reporting flow.
Yes. The same finance model supports agencies, OTAs, DMCs, hotels and tour operators whenever bookings, costs and collections need to stay connected.
That is where the value comes from. Booking data, invoices, customer records, vouchers and reports share one database instead of being split across tools.
Booking-linked invoicing, supplier settlement control, commission rules, multi-currency support, clear reporting and a clean integration path with the rest of your travel stack.
Yes. Every plan includes the full source code under a commercial licence and you host it yourself, so invoice layouts, rules and reports can be changed to match your accounting process.
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