Newsletter module
Travel newsletter module and email marketing inside your booking admin
Send deals, destination news and agent updates to subscribers, customers and B2B partners from the same admin that runs your bookings, with segments, responsive templates and scheduled sending.
- Subscriber lists and segments
- Responsive email templates
- Scheduled campaigns
- Sent through your own SMTP
The newsletter module
Email marketing for travel agencies without a separate SaaS tool
Your subscribers, customers and agents already live in PHPTRAVELS. The newsletter module turns them into audiences, so your team writes a campaign, links it to live offers and sends it through your own mail server, with no list exports and no per-contact fees.
- Connect your SMTP server or email API in settings
- Collect subscribers from signup forms or import a CSV
- Build segments by audience, language and country
- Write the email in a responsive template
- Send now or schedule it for the campaign date
- Subject line
- Autumn city breaks with breakfast included
- Audience
- Subscribers · Europe · English
- Template
- Seasonal deals
- Language
- English
- Send time
- 15 Oct, 10:00
Campaigns
Every campaign, its audience and its status in one list
Drafts, scheduled sends and finished campaigns side by side, so your email calendar follows your sales calendar.
- Autumn city breaksSubscribers · English and German
- New winter hotel rates for agentsB2B agents · All markets
- Ramadan Umrah packagesCustomers · Arabic
Subscriber lists
Keep newsletter signups, imported contacts and customer lists in one place, with add, edit and remove.
Audience segments
Target subscribers, customers, B2B agents or suppliers, narrowed by language and country.
Responsive templates
A rich editor and reusable layouts that read well on phones, tablets and desktop mail clients.
Scheduled sending
Pick a date and time so seasonal campaigns land when the offer goes live.
Personal fields
Insert the contact's name and other profile fields into the subject and body.
Opt-in and unsubscribe
Signup forms add contacts with consent, and every email carries an unsubscribe link.
Campaign workflow
From signup to sent campaign
One repeatable flow for deal broadcasts, pre-trip notes, agent updates and seasonal newsletters.
Collect
Visitors subscribe on your site, and customers and agents join from their accounts.
Segment
Choose the audience by type, language and country.
Write
Draft the subject and body in a template and link the offers it promotes.
Test
Send a test email to your team and check it before it goes out.
Send
Send now or schedule it, delivered through your SMTP server.
Review
Check the send log and unsubscribes, then plan the next campaign.
Audiences and sending
Contacts from your platform, mail through your own server
The newsletter module reads the people already in PHPTRAVELS and sends with the mail settings you control.
Signup forms
Newsletter forms in the footer and on pages add new subscribers straight to your lists.
Customers, agents and suppliers
Registered customers, B2B agents and suppliers are ready-made audiences, with no export and import.
SMTP or email API
Send through your own SMTP server or a transactional email provider set in the admin.
Back office
Run email marketing from the booking admin
Marketing works in the same dashboard as sales and support, with the same users and permissions.
Roles and permissions
Decide who can write campaigns, manage lists and press send.
Import and export
Bring in existing contacts from a CSV file and export lists when you need them.
Unsubscribe handling
Contacts who opt out are kept off every future send automatically.
Multilingual campaigns
Write versions for each market's language, including right-to-left scripts.
Send log
See which campaigns went out, to which audience and when.
One admin
One login for newsletters, bookings, customers and agents.
Compare
A SaaS email tool vs a built-in travel newsletter module
Many agencies export customers into a separate email marketing service. This is what changes when the newsletter is part of the platform.
| Area | Separate SaaS email tool | PHPTRAVELS |
|---|---|---|
| Cost | Separate SaaS email toolMonthly fees that grow with your list | PHPTRAVELSYour licence plus your own sending costs |
| Data | Separate SaaS email toolContacts stored on the vendor's servers | PHPTRAVELSContacts stay in your own database |
| Audiences | Separate SaaS email toolCustomer and agent lists exported and re-imported by hand | PHPTRAVELSCustomers, agents and subscribers already in the platform |
| Content | Separate SaaS email toolDeals copied from your site into another editor | PHPTRAVELSCampaigns link to live offers, hotels and tours |
| Languages | Separate SaaS email toolSeparate lists and templates per market | PHPTRAVELSThe same languages as the rest of your site |
| Team | Separate SaaS email toolAnother login and user list to manage | PHPTRAVELSRoles in the admin your team already uses |
Use cases
Built for travel email marketing
Travel agencies
Deal broadcasts, pre-trip reminders and next-trip ideas that bring past travellers back.
OTAs
Market-by-market campaigns in each subscriber's language, linked to live fares and hotels.
Wholesalers and DMCs
Rate updates, new products and policy notices sent only to your B2B agents.
Why PHPTRAVELS
Yours to run, change and grow
Source code included
Self-hosted under a commercial licence, so you can adapt every template and list.
Unlimited newsletters
Send as many campaigns to as many subscribers as your mail server allows.
24 languages
Write for your markets in their languages, including right-to-left.
B2C and B2B
One installation for customer newsletters and agent updates.
FAQ
Travel newsletter module questions
What travel teams ask before they send their first campaign.
Talk to salesEmail marketing built into your travel booking platform. Your team collects subscribers, builds audiences from customers and agents, writes campaigns in responsive templates and sends or schedules them from the same admin that runs bookings.
No. Lists, templates and sending run inside PHPTRAVELS, so you do not pay per contact or move customer data to another vendor. You only need an SMTP server or an email sending provider.
Newsletter subscribers, registered customers, B2B agents and suppliers, narrowed by language and country, plus contacts you import from a CSV file.
Through the SMTP server or transactional email API you set in the admin. Set up SPF, DKIM and DMARC on your sending domain so campaigns reach the inbox.
Visitors join through signup forms on your site, every newsletter includes an unsubscribe link, and contacts who opt out are left out of future sends.
Yes. Choose a date and time for each campaign, so seasonal deals and announcements go out when you plan them.
Yes. Write a version for each language you sell in, including right-to-left languages such as Arabic, and send it to the matching segment.
Yes. Every plan includes the full source code under a commercial licence and you host it yourself, so your developers can change the newsletter module.
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