Live demo

Cars module

Car rental booking system for rentals and airport transfers

Car hire software for travel agencies and rental companies: airport and city pick-up points, car classes from your fleet and suppliers, extras and cover at checkout, private and shared transfers with flight tracking, and a voucher the counter accepts.

  • Airport and city pick-up
  • ACRISS car classes
  • Airport transfer booking
  • Car and transfer APIs

How it works

A car rental booking system that works like the rental counter

At a rental desk the agent asks where and when you collect the car, shows the classes that fit, offers extras and cover, then hands over an agreement. PHPTRAVELS puts that same conversation online, for your own fleet and for car and transfer suppliers, so customers and travel agents book a car in minutes and arrive at the counter with a voucher.

Cars sit in the same checkout as flight booking and hotel booking, so a traveller who books a flight adds the car or the airport transfer on the next screen. Rental companies that only run their own branches can start from the car rental system for fleets page.

Every stop below is part of the cars module in every plan: compare the plans and pricing, or open the live demo and book a car yourself.

  1. 01

    Pick-up and drop-off planner

    Airport desks, city branches, opening hours, rental days and one-way fees.

  2. 02

    Car classes with ACRISS codes

    Economy to luxury, compared like for like across fleets and suppliers.

  3. 03

    Extras and insurance at checkout

    GPS, child seats, additional drivers and full cover with real prices.

  4. 04

    Airport transfer booking

    Private and shared transfers, meet and greet and flight tracking.

  5. 05

    Rental vouchers and agreements

    Confirmation numbers, desk address, deposit and what to bring.

  6. 06

    Car and transfer supplier APIs

    Your fleet, partner fleets and API suppliers in one search.

Pick-up and drop-off

Pick-up points, rental days and one-way fees, worked out before the price

Every branch is a location with its own type and opening hours, so the search knows whether the car waits at an in-terminal desk, a shuttle lot or a city office, and prices the trip to match.

  • Airport desk or city branch

    Mark each location as in-terminal, shuttle, city office or hotel delivery, with its address, hours and pick-up instructions printed on the voucher.

  • Rental days by the clock

    Days are counted in 24-hour blocks with a grace period you set, so a 10:00 pick-up and a 10:30 return is still one day, not two.

  • One-way and out-of-hours fees

    Returning to another branch adds the one-way fee for that pair of locations, and collecting outside opening hours adds your after-hours charge.

  • Driver age and licence rules

    Young-driver and senior surcharges, minimum licence years and residence rules apply as soon as the driver's age is entered.

Search panel
Pick-upDubai International Airport (DXB)In-terminal desk, Terminal 3 arrivals
Return to a different location
Drop-offAbu Dhabi city branchCity office, open 08:00 to 22:00
Pick-up date12 Nov, 10:00
Return date16 Nov, 10:30
Driver age30 to 65
4 rental days, 30-minute grace period applied
  • One-way fee, Dubai Airport to Abu Dhabi+–
  • Out-of-hours pick-up after 22:00 (not applied)+–

Car classes

Car classes with ACRISS codes, so drivers compare like for like

Every vehicle from your fleet or a supplier is mapped to its four-letter ACRISS (SIPP) code, so an economy car from one company sits beside an economy car from another, with the same facts on each card.

  • EconomyEDMR

    Kia Picanto or similar

    • 4 seats
    • 2 bags
    • Manual
    • Full to full
    Your own fleet–per day

    Total for 4 days–

  • CompactCDAR

    Toyota Corolla or similar

    • 5 seats
    • 2 bags
    • Automatic
    • Full to full
    KiwiTaxiSupplied by KiwiTaxi–per day

    Total for 4 days–

  • SUVIFAR

    Nissan X-Trail or similar

    • 5 seats
    • 3 bags
    • Automatic
    • Full to full
    CarTrawlerSupplied by CarTrawler–per day

    Total for 4 days–

  • VanSVAR

    Kia Carnival or similar

    • 8 seats
    • 4 bags
    • Automatic
    • Full to full
    Discover CarsSupplied by Discover Cars–per day

    Total for 4 days–

  • LuxuryLDAR

    Mercedes-Benz E-Class or similar

    • 5 seats
    • 3 bags
    • Automatic
    • Full to full
    MozioSupplied by Mozio–per day

    Total for 4 days–

  • ACRISS decoder

    How four letters describe a car

    The code CDAR on the compact card reads, letter by letter:

    C
    Compact: the car category
    D
    4 to 5 doors: the body type
    A
    Automatic: the transmission
    R
    Air conditioning: fuel and air

    Search filters, markups and supplier mapping all use the code, so a new supplier's cars land in the same classes as yours.

Checkout: extras and cover

Toyota Corolla or similarCDAR4 days

Choose extras and cover

Included in the rate

  • Third-party liability
  • Theft protection
  • Unlimited mileage
Car, 4 days
–
Extras and cover
–
One-way fee
–
Total
–

Paid online now. At the desk the supplier places a refundable deposit hold on a credit card in the driver's name.

Extras and cover

Extras and insurance sold at checkout, not at the desk

Child seats, GPS, additional drivers and cover are added online at their real price, so the customer knows the total before arrival and the margin is yours, not the counter's.

  • Per day or per rental, with caps

    Charge an extra per day, per rental, or per day up to a maximum, the way rental desks price them.

  • Stock per branch

    Child seats and GPS units are counted per branch, so an extra is offered only while one is free on those dates.

  • Cover with a clear excess

    Show the standard excess, then what full cover reduces it to, so the upgrade explains itself.

  • Markups and commission on extras

    Your markups and agent commissions can apply to extras and cover as well as to the car.

Airport transfers

Airport transfer booking with meet and greet and flight tracking

Sell private and shared transfers from the same search as rentals. The flight number is part of the booking, so the pick-up follows the real landing time and the driver waits at arrivals with the traveller's name.

Transfers sell best next to flight bookings: the flight is already known, so the transfer form is half filled. Operators who run their own vehicles can read more on airport transfer technology.

Transfer quote
FromDubai Airport (DXB), Terminal 3
ToHotel on Palm Jumeirah
Flight numberEK 202Arrives 12 Nov, 07:45
Passengers2 adults, 3 bags
Landed 07:38, 7 minutes earlyThe driver has been told the new time.
  • Meet and greet: the driver holds a name board at arrivals
  • 60 minutes of free waiting after landing

  • Private or shared

    Price private transfers per vehicle and route, and shared shuttles per seat, from your own operators or from transfer APIs.

  • Flight-number tracking

    The arrival time from the flight number sets the pick-up, so a delay does not mean a missed driver or a waiting charge.

  • Meet and greet

    Name board, free waiting time and the driver's phone number go on the voucher and on the driver's job sheet.

  • Zones and fixed routes

    Price by fixed airport-to-zone fares or by distance, or take the supplier's live price, then add your markup.

Agreement and voucher

A rental voucher the counter accepts, for every booking

Each confirmed rental or transfer produces a voucher and an invoice by email, with the supplier's confirmation number, the desk address and everything the driver must bring.

Rental voucherIssued under your agency's brandConfirmed
Booking referencePT-CR-48213
Supplier confirmationDXB-7731942
Pick-up12 Nov, 10:00, DXB Terminal 3, rental desk hall
Drop-off16 Nov, 10:30, Abu Dhabi city branch
CarToyota Corolla or similar, CDAR, automatic
Extras and coverChild seat (9 to 18 kg), full cover
Main driverName as on the driving licence, age 34
PaymentPaid online, deposit hold at the desk

Bring to the counter

  • Driving licence held for at least one year
  • Passport or national ID
  • Credit card in the main driver's name
  • International driving permit, where required
Show at the desk

The rental agreement, summarised on the voucher

Fuel policy
Full to full
Mileage
Unlimited
Deposit
Hold, released after return
Cancellation
Free up to 48 hours before pick-up
Young driver
Surcharge under 25
Border crossing
Only with the supplier's approval

The terms come from the vehicle's rate plan or from the supplier's response, so what the customer accepted online is exactly what the desk sees. Amendments, cancellations and refunds are handled from the admin and send an updated voucher.

Travel agents who book through the B2B travel portal receive the same voucher and invoice, with their own rates and commission applied.

Supplier coverage

Car rental and transfer suppliers on the live feed

Combine three sources of cars and transfers in one search. Each keeps its own rules and markups, and every car is mapped to the same classes.

  1. 01

    Your own fleet

    Load the vehicles you own or lease, with your own branches, rates and rules.

  2. 02

    Partner fleets

    Local rental companies and transfer operators log in to manage their cars, rates and bookings.

  3. 03

    Rental and transfer APIs

    Add live cars and transfers from the suppliers listed here, with your own credentials and contracts.

Car and transfer suppliers you can connect

  • KiwiTaxiPartner
  • CarTrawler
  • Discover Cars
  • Mozio

This list is read from the PHPTRAVELS integrations directory, so a supplier added there appears here too.

Try the cars demoSee every integration

FAQ

Car rental booking software questions

What rental companies, agencies and transfer operators ask before launching car sales.

Talk to sales

Software that lets customers search cars by pick-up location and date, check live availability, add extras, pay and receive a voucher online, while your team manages the fleet, branches, rates, suppliers and reservations from one admin.

Yes. Point-to-point and airport transfers are sold from the same site as multi-day rentals, with vehicle types, fixed route prices and a driver assigned to each booking.

Yes. Customers can pick up at one branch or airport and return at another, and your one-way and out-of-hours fees are added to the price automatically.

Rates are set per vehicle category and branch, by day, weekend, season and rental length, then your markups by category, supplier, branch or channel are applied automatically.

Yes. Suppliers such as CarTrawler and Discover Cars for rentals, and Mozio and KiwiTaxi for transfers, can be connected with your own credentials, and their results appear in the same search as your fleet.

Each vehicle is booked by date and time at its branch, so it closes as soon as it is rented, and API cars are rechecked before payment.

Yes. Agents book rentals and transfers in the B2B portal with their own rates, commissions and wallet balance, from the same installation.

Yes. Every plan includes the full source code under a commercial licence and you host it yourself, so your developers can change the module.

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