Stays module
A hotel booking engine for travel agencies, from map to voucher
Search bedbanks and your direct contracts in one list, keep the best rate for every room, sell it with your margin and send the voucher automatically.
- Real-time availability
- Supplier extranet
- Day and seasonal pricing
- Hotel API suppliers
Multi-supplier hotel search
One hotel search across every bedbank and your own contracts
Guests see one clean list with photos, stars, review scores, distance and the nightly price, while the engine queries every connected source behind it.
Behind each result the engine asks your bedbank connections, the hotels in your extranet and your own contracted rooms at the same time, maps them to one hotel record and returns the cheapest live rate. Your agency sells a deep catalogue without losing the direct deals that earn the best margin. See how each connection works on the All integrations page.
- Marina Bay SuitesDeluxe room · Breakfast includedFree cancellationPay at hotel8.9Excellent1,284 reviews–per night– · 4 nights, taxes included
- Palm Shore ResortSea-view room · Half boardMember deal9.2Excellent2,310 reviews–per night– · 4 nights, taxes included
- City Walk ApartmentsOne-bedroom apartment · Room onlyFree cancellation8.4Very good642 reviews–per night– · 4 nights, taxes included
- 01
Direct contracts
Load hotels you contract yourself, with your own rates and allotments.
- 02
Supplier extranet
Hotel partners log in to manage their rooms, rates, availability and bookings.
- 03
Wholesaler APIs
Add live content and rates from bed banks with your own credentials.
Hotel suppliers you can connect:
Agoda
Amadeus
Booking.com
Hotelbeds
Hotelston
RateHawk
Stuba
TBO Holidays
Travelport
Wanderbeds
Rate comparison and de-duplication
The same room from three suppliers, sold once at your price
Bedbanks often resell the same hotel. The engine matches identical rooms, compares the net rates, applies your markup and shows only the winner.
Without de-duplication a guest sees one hotel three times at three prices, and your team never knows which supplier pays best. Here every rate is normalised to the same room, board and cancellation policy first, then priced with your rules, so the list stays clean and the margin is always visible.
Markups by layer
Set markups per supplier, hotel, city, star rating or channel, as a percentage or a fixed amount.
Margin floor
A minimum margin per booking stops a cheap net rate from being sold at a loss after fees.
Room matching
Rooms are matched on hotel, room type, board and policy, so only true duplicates are merged.
Supplier insight
Reports show which supplier won each booking and what it earned, to guide your contracts.
| Supplier | Net rate | Markup | Sell price | Margin |
|---|---|---|---|---|
| Bedbank ADuplicate, hidden | – | +12% | – | – |
| Bedbank BDuplicate, hidden | – | +12% | – | – |
| Your extranetShown to guests | – | +18% | – | – |
Rule: lowest sell price wins; on a tie, the direct contract wins.
Room types and rate plans
Room types and rate plans guests can actually compare
Each room shows its boards side by side, with a clear refundable or non-refundable label and the exact free-cancellation deadline.
| Marina Bay SuitesRoom | Room only | Bed and breakfast | Half board |
|---|---|---|---|
| Deluxe King2 adults · 32 m² | –per nightNon-refundableNo refund after booking | –per nightRefundableFree cancellation until 9 Nov | –per nightRefundableFree cancellation until 9 Nov |
| Twin Sea View2 adults, 1 child · 36 m² | –per nightNon-refundableNo refund after booking | –2 leftper nightRefundableFree cancellation until 5 Nov | Not offered |
| One-bedroom Suite4 guests · 64 m² | Not offered | –per nightRefundableFree cancellation until 9 Nov | –per nightNon-refundableNo refund after booking |
Cancellation policies
Deadlines and penalties come from the supplier or your contract and are shown in the guest's time zone, on the voucher too.
Boards and meal plans
Room only, breakfast, half board, full board and all inclusive, each with its own price and rules.
Occupancy and children
Adults, children with ages and extra beds decide which rooms and prices appear.
Hotel extranet and allotments
A hotel extranet for direct contracts, allotments and stop-sell
Your contracted hotels manage their own availability in a calendar. Every change reaches the booking engine at once, so rooms are never sold twice.
Give each partner hotel a login. They set rooms per night, close dates, add release days and update rates, while you keep control of markups and approvals. Direct contracts sit in the same search as bedbank rooms and usually win on margin.
Availability calendar
Open, close and limit dates by day, with rules that prevent double bookings.
Stop-sell
Close a room, a date range or the whole hotel in one click; it disappears from search immediately.
Release days
Unsold allotment returns to the hotel a set number of days before arrival, as your contract says.
Day and seasonal pricing
Weekday, weekend, season and event rates per room type.
| Release: 3 days | Mon9 | Tue10 | Wed11 | Thu12 | Fri13 | Sat14 | Sun15 | Mon16 | Tue17 | Wed18 | Thu19 | Fri20 | Sat21 | Sun22 |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Deluxe King | 6 | 6 | 5 | 4 | 3 | 5 | 6 | 6 | 5 | 4 | 2 | 1 | ||
| Twin Sea View | 4 | 4 | 3 | 2 | 2 | 1 | 1 | 3 | 4 | 4 | 3 | 3 | 2 | 2 |
| One-bedroom Suite | 2 | 2 | 1 | 1 | 1 | 1 | 2 | 2 | 2 | 2 | 1 | 2 |
- Rooms available
- Last rooms
- Stop-sell
- Inside release period
Automatic booking vouchers
Every confirmed booking ends in a clean voucher
Confirmation number, hotel, dates, guests, board, policy and the supplier reference, generated and emailed the moment the booking is confirmed.
The voucher carries both your confirmation number and the supplier's reference, so the hotel, the bedbank and your support team can find the same booking in seconds. Open a booking in the Live demo to see it.
- 01
Book
Guest details, payment and the reservation in one step.
- 02
Confirm
Instant or on-request confirmation, voucher and invoice by email.
- 03
Manage
Amendments, cancellations, refunds and reports from the admin.
- Check-in
- Thu 12 Nov, from 15:00
- Check-out
- Mon 16 Nov, until 12:00
- Nights
- 4
- Guests
- 2 adults
- Room and board
- Deluxe King · Bed and breakfast
- Lead guest
- J. Smith
- Supplier reference
- HB-7731-04259
- Payment
- Prepaid, nothing to pay at the hotel
- Cancellation
- Free until 9 Nov, 18:00 hotel time
B2B agent rates and payment options
Run hotel sales from one dashboard
Different prices for the public site, agent groups and corporate accounts, and the payment method each channel needs.
Agents book in the B2B portal with their own net rates and pay from their prepaid balance or credit limit (Agent wallets), while your public site shows retail prices. All of it runs in the same admin as your Flights and Tours & activities.
| Channel | Price shown | Commission | Collected |
|---|---|---|---|
| Public website (B2C) | – | None | – |
| Agent group: Gold | – | 10% · – | – |
| Agent group: Silver | – | 7% · – | – |
| Corporate account | – | None | – |
Prepaid or pay at the hotel
- Card, bank transfer or agent wallet at booking
- You pay the supplier on its terms
- Voucher says nothing to pay at the hotel
- Card held as a guarantee, no charge at booking
- The hotel collects at check-in
- You invoice the hotel for your commission
Markups and commissions
Per hotel, supplier, city or channel, as fixed amounts or percentages.
Roles and access
Admin, supplier, agent and customer accounts with their own permissions.
B2B agent rates
Separate rates and commissions for agents in the B2B portal.
Multi-currency
Show rates and take payment in the currencies your markets use.
Vouchers and invoices
Generated and emailed automatically for every confirmed booking.
Reports
Bookings, revenue, supplier payables and agent ledgers, ready to export.
FAQ
Hotel booking engine questions
What agencies and hotel groups ask before launching hotel sales.
Talk to salesSoftware that searches hotels across your suppliers and contracts, shows live rooms and prices, takes the booking and payment, and sends the voucher, while your team manages rates, suppliers and reservations from one admin.
Yes. Wholesaler and bed bank APIs such as Hotelbeds can be connected with your own credentials, and their rooms appear in the same search as your direct contracts.
The engine matches the rooms on hotel, room type, board and cancellation policy, applies your markup to each net rate and shows only the best one, so guests never see duplicates.
Yes. The supplier extranet gives each hotel partner a login to update rooms, availability, rates and bookings under your control and markups.
Rates are set per room and day, with seasons, weekends and events, then your markups by hotel, supplier, city or channel are applied automatically.
Allotments, stop-sell and the availability calendar close dates as rooms sell, and API rooms are rechecked before payment.
Yes. Agents book in the B2B portal with their own rates, commissions and wallet balance, from the same installation.
Yes. Every plan includes the full source code under a commercial licence and you host it yourself, so your developers can change the module.
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