Live demo

Hotel management system

Hotel management system software for rooms, rates and reservations

Run the reservation side of one hotel or a whole group from one admin: room types and allotments, rate plans and seasons, an availability calendar, a property extranet, direct and agent bookings, vouchers and reports, on a self-hosted platform you own.

  • Availability calendar
  • Rate plans and seasons
  • Property extranet
  • Multi-property admin

What it manages

Hotel management software for inventory, rates and bookings

Most hotels lose revenue between the rate sheet and the booking: rooms updated by hand, prices copied into several places, reservations arriving by email. PHPTRAVELS keeps each property's rooms, allotments, rates, policies and reservations in one system, built on the stays module, and sells them on your website, to partner agents and alongside supplier inventory.

  1. Add each property with its content, location, taxes and policies
  2. Create room types, occupancy rules and allotments
  3. Set rate plans by day, season, board and channel
  4. Give property managers extranet logins with their own permissions
  5. Take direct and agent bookings with automatic vouchers and invoices
Try the hotels demoSee pricing
Property
Harbour View Hotel, Lisbon
Room type
Deluxe double · Breakfast
Date range
1 Nov – 20 Dec
Nightly rate
$162 · weekend +15%
Rooms to sell
8 per night · stop-sell off

Reservation lifecycle

From room setup to reports without re-typing a booking

One flow for every property, whether the guest books directly or through a partner agent.

  1. Set up

    Load the property, room types, content, taxes and policies.

  2. Price

    Apply rate plans, seasons, markups and promotions.

  3. Publish

    Rooms go live on your website and in the B2B agent portal.

  4. Book

    Guest or agent books live availability and pays in one step.

  5. Confirm

    Instant or on-request confirmation, with voucher and invoice by email.

  6. Report

    Bookings, revenue and payables by property, room and channel.

Inventory sources

Your properties, your partners and connected suppliers

Rooms reach the system three ways, and each source keeps its own rules, markups and permissions.

  • Your own properties

    Your team loads rooms, rates and allotments for every hotel the group runs.

  • Partner hotels

    Contracted hotels manage their own rooms and rates in the extranet, under your markup.

  • Supplier and channel connections

    Add wholesale content such as Hotelbeds and Hotelston, or connect a channel manager through an integration.

Hotel suppliers you can connect:

  • Agoda
  • Amadeus
  • Booking.com
  • Hotelbeds
  • Hotelston
  • RateHawk
  • Stuba
  • TBO Holidays
  • Travelport
  • Wanderbeds
See every hotel integration

Back office

Run hotel reservations from one dashboard

The controls a hotel group or reservations team uses every day, in the same admin as the rest of your sales.

  • Roles and access

    Admin, property manager, agent and customer accounts, each with its own permissions.

  • Markups and commissions

    Fixed or percentage rules by property, city, agent or channel.

  • Agent rates

    Partner agents book through the B2B portal with their own rates and commissions.

  • Payment options

    Pay online, pay at the hotel or book from the agent wallet, recorded on the reservation.

  • Vouchers and invoices

    Generated in your brand and emailed on every confirmed reservation.

  • Reports

    Bookings, revenue, supplier payables and agent ledgers per property, ready to export.

Compare

Spreadsheets and separate tools vs one hotel system

Many properties still run rooms and rates in spreadsheets, email and several logins. This is what changes.

TaskSpreadsheets and separate toolsPHPTRAVELS
Room inventorySpreadsheets and separate toolsCounted by hand and updated in each placePHPTRAVELSOne availability calendar with allotments and stop-sell
RatesSpreadsheets and separate toolsRate sheets copied into every channelPHPTRAVELSRate plans, seasons and markups applied automatically
Several propertiesSpreadsheets and separate toolsA separate file or login per hotelPHPTRAVELSEvery property in one admin, each with its own manager
BookingsSpreadsheets and separate toolsRequests by email, vouchers made by staffPHPTRAVELSOnline booking, payment and voucher in one step
Partner agentsSpreadsheets and separate toolsNet rates sent by email and checked by phonePHPTRAVELSB2B portal with agent rates and wallet
ReportingSpreadsheets and separate toolsTotals rebuilt from each source every monthPHPTRAVELSLive reports per property and channel

Use cases

Who runs hotel reservations on PHPTRAVELS

  • Hotels and resorts

    Direct bookings on your own website, with your rooms, rates and policies under your control.

  • Multi-property groups

    One admin and one booking site for every property, with a manager login per hotel.

  • DMCs and agencies

    Contracted hotels managed in the extranet and sold next to wholesale inventory.

Why PHPTRAVELS

Hotel software you own and can extend

  • Source code included

    Self-hosted under a commercial licence, with your data and guests on your own server.

  • One-time licence

    Startup $2499, Agency $4999 or Enterprise $9999, paid once.

  • 24 languages

    Guests and agents book in their language and currency, including right-to-left.

  • Built to extend

    Your developers or ours can add the screens and workflows your properties need.

FAQ

Hotel management system software questions

What hotels, resorts and hotel groups ask before choosing a system.

Talk to sales

Hotel management system software keeps a property's rooms, rates, availability and reservations in one place. PHPTRAVELS covers the reservation and distribution side: room types, allotments, rate plans, an availability calendar, a property extranet, online booking, payments, vouchers and reports.

Not in the standard package. PHPTRAVELS handles reservations, inventory, rates and online distribution, and can run alongside the property management system you use at the front desk. Because the source code is included, extra operational screens can be added through custom development.

Yes. Each property has its own rooms, seasons, taxes and policies, and can have its own manager login in the extranet, while head office sees every property and booking in one admin.

Wholesale suppliers such as Hotelbeds and Hotelston can be connected with your own accounts, and channel managers are connected through an integration. The integrations page lists what is currently available.

Allotments, stop-sell and the availability calendar close dates as rooms sell, and every booking from the website or the B2B portal draws on the same inventory.

PHPTRAVELS is sold as a one-time licence: Startup $2499, Agency $4999 or Enterprise $9999. Every plan includes the source code, and you host it on your own server.

Keep exploring

More from the platform