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Jun 5, 2026
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Travel Agency Accounting Software
Automate billing, agent credit and BSP/ARC reconciliation. Control receivables/payables, taxes and profitability across flights, hotels, tours and visas purpose built for travel.
- Travel agency accounting software for billing, invoicing and BSP/ARC reconciliation.
- Agent credit limits, commissions, statements with PNR based billing.
- Exports to QuickBooks and Xero, CSV for Tally. Multi currency VAT/GST.
Multi currency • VAT/GST • API ready • See pricing
Trusted by agencies worldwide Clients • Testimonials • Case Studies
Why Travel Agencies Struggle with Accounting
If you are doing this in Excel or a generic system, you are bleeding time and accuracy.
Manual Invoices
Spreadsheet mistakes cause revenue leakage.
BSP ARC Mismatches
ADM ACM penalties and slow reconciliation.
Agent Credit Risk
Uncontrolled exposure damages cash flow.
Complex Taxes
VAT GST varies by country and product.
Billing & Invoicing
Proforma invoices, tax invoices, credit notes and receipts.
Agent Credit
Credit limits, statements, commissions and settlements.
BSP ARC & Suppliers
Auto match tickets to statements and refunds.
Accounting Export
Export to QuickBooks, Xero or CSV.
Agent Credit Controls
Control exposure and cash flow with enforceable limits.
- check_circle Credit limits by agent with auto lock
- check_circle Risk bands and grace periods
- check_circle Statements synced to ledger
- check_circle API hooks for wallet top ups
Travel Agency Billing & Invoicing Software
Create branded invoices for flights, hotels, tours and visas with automatic taxes, markups and currency conversion applied. Bill per PNR, passenger, booking or package. For supplier inventory, see Providers and API Suppliers.
- check_circle Proforma, tax invoices & credit notes
- check_circle Multi-currency with auto FX & VAT/GST
- check_circle Supports online payments & receipts
Billing Software for Travel Agency
Purpose built billing for agencies with PNR based charges, multi currency and VAT or GST rules. Create tax invoices, credit notes and receipts in seconds.
- check_circlePer PNR, passenger, booking or package
- check_circleAuto FX and market specific VAT or GST
- check_circleOnline payments with auto receipts
- check_circleCommission and target reports by agent
Travel Agency Invoice Software
Create branded proforma and tax invoices for flights, hotels, tours and visas with correct taxes and markups applied automatically. Works with Stripe, PayPal and bank payments.
Billing & Invoicing for Travel Agencies
Proforma/tax invoices in seconds. Charge per PNR, passenger or package; apply FX and taxes automatically; sync contacts from your Travel CRM.
- check_circleCreate invoices & credit notes in one click
- check_circleMulti currency with FX notes; VAT/GST by market
- check_circle Online payments + auto receipt (Gateways)
Accounting for Travel Agencies: Ledgers, P&L, Taxes
Use a travel-ready chart of accounts with journals for sales, refunds and commissions. See A/R & A/P aging, agent statements and supplier balances; drill P&L by product, branch and agent. Learn more about Features and How to Get Started.
- check_circleChart of accounts for travel (sales, refunds, commissions)
- check_circleA/R & A/P aging, agent statements, supplier balances
- check_circleP&L by product, branch and agent
- check_circleVAT, GST and withholding tax layouts
Accounting Software for Tour Operators
Handle deposits, partial payments, supplier cost allocation per departure and profitability by tour with clean refunds and reissues.
Deposits and partial payments
Record deposits, installments and balance due dates with predictable cash flow.
- check_circleDeposit invoices with balance schedule
- check_circleAuto receipts and outstanding balances
- check_circlePayment status per booking
Supplier costs per departure
Capture hotel, transport, guide and attraction costs per tour.
- check_circleSupplier bills by cost category
- check_circlePayables aging and statements
- check_circleCost variance visibility
Rooming and manifest allocation
Allocate shared supplier costs across passengers and rooms.
- check_circleRooming based allocation
- check_circleManifest cost split
- check_circleClear audit trail
Profitability per tour and departure
See margin by tour, departure date, branch and agent.
Gross margin
Revenue minus supplier costs
Net margin
After commissions and taxes
Refunds and reissues
Handle cancellations and amendments without breaking the ledger.
- check_circleCredit notes tied to invoice
- check_circleRefund receipts with tax split
- check_circleReissue adjustments with notes
Need B2B agents with tour accounting?
Pair with B2B Travel Portal and export to QuickBooks, Xero or Tally.
BSP/ARC & Supplier Reconciliation
Match tickets and invoices to supplier statements and BSP/ARC reports automatically. Variances like commission, ADM/ACM, taxes and refunds are highlighted with exportable audit summaries. See also: Travel API Integration.
- check_circleAuto ticket/statement matching
- check_circleVariance detection: commission, ADM/ACM, taxes, refunds
- check_circleAudit-ready reconciliation exports
How BSP or ARC Reconciliation Works
- Import BSP or ARC and supplier statements via PDF, CSV or API.
- Auto match tickets to invoices then flag ADM or ACM, taxes and refunds.
- Resolve variances with adjustments and notes that keep audit trails.
- Post journals or export to QuickBooks or Xero and CSV for Tally.
- Publish audit summary then lock the period.
BSP vs ARC What is the difference
Both BSP and ARC standardize airline settlement and reporting, but they are used in different markets. Knowing which one applies to your agency helps you reconcile faster and avoid avoidable penalties.
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BSP used by many countries
BSP is commonly used across multiple regions and markets for airline settlement reporting through accredited agencies.
- check_circleStandardized ticket sales and refund reporting
- check_circleStatement periods with payable and receivable totals
- check_circleUseful for agencies selling multi airline inventory
account_balance
ARC mainly used in the United States
ARC is widely used for airline settlement reporting in the United States, with reporting cycles and adjustments that agencies must reconcile accurately.
- check_circleSales, exchanges and refunds tracked through ARC reporting
- check_circleAdjustment events that impact payable totals
- check_circleClear audit trail prevents costly discrepancies
warning
Common variance reasons in BSP ARC
Most reconciliation issues repeat. When you tag the reason correctly, you resolve faster and keep clean audit notes.
- cancelADM and ACM adjustments
- cancelVoids, exchanges and reissues
- cancelRefund timing differences and partial refunds
- cancelCommission differences and service fee mismatches
- cancelTax and fare breakdown changes between systems
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What fields we match on
Accurate matching depends on consistent reference fields. When these are mapped, variances become explainable instead of mysterious.
- check_circleTicket number and document number
- check_circlePNR and booking reference
- check_circlePassenger name and travel date
- check_circleSupplier reference and invoice number
- check_circleFare, tax and commission line breakdown
Want to see reconciliation on your data
Share a sample statement and we will show how variances are flagged, tagged, and exported with audit notes.
Accounting Integrations: QuickBooks, Xero & CSV (Tally/Sage)
Use our Integrations hub or Travel API Integration to automate data sync with your back-office tools.
Post invoices, payments and journals
CSV exports for auditors (Tally/Sage)
Custom hooks for ERP/BI pipelines
QuickBooks for Travel Agency
Post invoices, payments and journals with PNR references and agent commission lines. Reduce reconciliation time and close faster.
Tally for Travel Agency
Export audit-ready CSVs for Tally with correct ledgers and tax breakdowns. Match BSP or ARC and supplier statements cleanly.
Manual Travel Accounting vs PHPTRAVELS Suite
Manual Accounting
- cancel Excel/ledgers, human error
- cancel Manual BSP reconciliation
- cancel Uncontrolled agent credit
- cancel Single currency, tax confusion
PHPTRAVELS Accounting Suite
- check_circle Automated billing & receipts
- check_circle Auto BSP/ARC & supplier matching
- check_circle Credit limits, statements & settlements
- check_circle Multi-currency + VAT/GST rules
Why Accounting Integration Matters
Clean ledgers depend on what happens before posting. Connect bookings, cards and receipts to reduce manual adjustments and close faster. See our travel expense management software for expense automation and GL sync that feeds QuickBooks, Xero and Tally exports with fewer exceptions.
Travel Agency Accounting: What You Get
| Capability | Included | Details |
|---|---|---|
| Invoices & Credit Notes | check_circleYes | Proforma/Tax, multi-currency, VAT/GST |
| Agent Credit & Markups | check_circleYes | Credit limits, commissions, statements |
| Supplier & BSP/ARC Reconciliation | check_circleYes | Auto ticket match, ADM/ACM variances |
| Online Payments | check_circleYes | Stripe, PayPal, bank transfer receipts |
| Accounting Export | check_circleYes | QuickBooks/Xero; CSV for Tally/Sage |
Scaling agents or sub-agencies? Pair with our B2B travel portal and Travel CRM.
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Travel CRM
Leads → Quotes → Bookings, WhatsApp automation.
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B2B Travel Portal
Agents, credit limits, markups & commissions.
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Tour Operator Software
Departures, manifests, rooming lists, profitability.
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Integrations
Stripe, PayPal, Razorpay, HubSpot & custom APIs.
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Pricing
Startup, Agency & Enterprise plans.
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Live Demo
Explore the product in your browser.
FAQs Travel Agency Accounting
Answers to the most common questions about travel accounting workflows, BSP/ARC, exports and agent credit.
Ready to Transform Your Booking Business?
Join thousands of travel professionals who trust PHPTRAVELS for their Travel Agency Accounting Software.
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