Now that travel bans are being lifted, businesses in the travel industry will be wise to set up functional and time-relevant travel management systems. This will ensure they are not stuck with outdated and incompetent ones in the new year.
This also extends to corporate organizations that organize business trips often and need to keep track of travel expenditure, reports, and reimbursements.
In this article, we’ll take a look at ten of the best management software you should look out for in 2022 so that you can always be on top of your travel management needs. First, let’s see what a travel management software is.
What is travel management software?
Travel management software is software that you can use to book trips, supervise upcoming trips, and keep track of trips that have already taken place. You can also use it to generate reports on the travel activities of employees who go on corporate trips within an organization frequently.
One of the many amazing benefits of travel management software is that it automates the travel policies of a company so that employees can stay abreast of trips that are approved or not. It also creates or collects data from invoices and receipts of purchases during corporate trips to help with transparency.
10 Travel management software you need in 2022
The best travel management software should help make your travel bookings easier, report generations seamless, and budget planning faster. After thorough research and reviews from real users, we have curated a list of ten of the best travel management tools below.
TravelPerk
TravelPerk is one of the most efficient travel management software you need to make business trips and customer travel bookings seamless. TravelPerk is designed to make corporate travel management faster, with a smooth booking experience for HR and employees.
It offers a large inventory, allowing employees or managers to book their trips themselves, saving time and energy. It also helps to ensure that they comply with the company’s travel policies during the trip to avoid assumptions and lack of transparency.
TravelPerk is not only great for booking and managing trips, but it also provides you with the tools needed to work within the stipulated budgets or finances for such travel purposes. It provides finance teams with travel expenses tracking and reporting features to help make travel management a walk in the park.
It is ideal for businesses, administrators, and travelers, with different pricing categories to suit everyone’s needs.
Pairsoft
Pairsoft is a fully integrable travel management tool that is suitable for businesses of all sizes. It makes the management process simple by providing a booking engine that presents travel content for your employees or travelers looking to manage their trips.
For corporations, this engine also gives employees trip options based on the company’s travel policy to ensure travel compliance across board.
It integrates the company’s travel policy, authorized and negotiated airlines, hotels, or car rentals accessible to employees, and syncs all travel information on the trip with the tool’s expense solution.
Its sleek UI and competent booking engine make it one of the most-loved travel software for businesses and travelers everywhere; it also has a mobile app for an improved user experience.
Egencia
Egencia is another leading travel management software that prioritizes expense tracking and cost-saving policy compliance. Egencia is a well-known brand in up to 60 countries worldwide, and many companies of different sizes use it.
It is a world-class business travel platform that ensures employees comply with the organization’s travel policies while also keeping track of the travel-related spending that occurs during the trip.
Egencia is well-optimized to manage your business’ travel program to ensure that you maximize return on investment (ROI) and reduce risks. It features expense reporting tools, a mobile application for ease, admin access, client invoicing, and so much more.
Rydoo
If you’re looking for a fast-tracked travel management solution, Rydoo is your go-to. It is optimized for quick responses and allows users to simply snap and manage expenses from anywhere in the world in real-time. Rydoo makes tracking travel management expenses simple and straightforward, reducing the long-winding process it usually takes.
All employees need to do is to take a picture of their receipt and submit them for approval with one click. Rydoo works well with other accounting software, including Oracle, Xero, Quickbooks, and many others.
It starts at $7 for beginners and enterprises can request a quote that is tailored to the size of the business.
Flightslogic
This is one of the best travel management that’s suitable for travel agencies. It provides an end-to-end solution with its booking engine, customized to automate the entire travel and hotel booking experience. Flightslogic practically curates all travel data under one roof, so that management or administrators have access to it without hassle.
This helps to efficiently organize, track, and manage all travel information and compliance to policies for different employees. Flightslogic works wonders in booking hotel and travel reservations, managing travel schedules for both teams and individuals, and providing the necessary travel documents for the journey.
Flightslogic has up to five different pricing levels from basic to enterprise, so you can choose one that suits your business’ size and needs.
TripActions
This is a good tool for medium and large enterprises. It is a travel and expense management tool that works best for corporate travelers, giving management access to data that will help them make reservations and bookings at good rates.
It is an intuitive machine learning software that makes recommendations based on your choices, so you have a huge amount of well-tailored options that fit your requirements. It is also available on desktop and mobile and controls costs without compromising quality.
There are different price packages available for different company sizes, contact TripActions to find out the one tailored for yours.
Salestrip
If you’re looking for a travel management tool that combines travel management with expense management, then we have a winner. This tool helps companies keep track and regulate their travel expenditures, so that you don’t lose revenue, but are still able to meet your travel needs.
It is a power tool, driven by an AI interface. This gives employees and regular travelers so many options to choose from in terms of flight inventory, accommodations and rentals. It’s the number one companion for a seamless, stress-free trip that helps you keep an eye on everything, from the travel budget, to where you will sleep.
It also helps to automate receipt management, bulk approvals for corporate trips, and easy allocation of travel funds. Salestrip costs between $9 – $15 per user every month.
Expensify
Sometimes, companies or regular travelers require a travel management tool that is more about efficient expense management than bookings or reservations. Expensify is one such tool. Expensify helps to take care of the expense management worries, “because you weren’t born to do expenses.”
It takes the pressure off, so you can enjoy your trip to the fullest, while management has an easy compilation of all travel-related expenses right from their screen. With the mobile app version, employees can simply take a picture of their receipt and it extracts the necessary information and compiles it into useful data.
What’s more? Expensify now offers the opportunity to input credit card information, so employees can have digital receipts for most purchases. As for pricing, Expensify is free to use.
Zoho Expense
Having small business travel management worries? Not anymore with Zoho Expense. It’s the number one travel management tool for small businesses that relieves the stress of tracking travel expenditure from accounting teams.
With Zoho Expense, employees have a broad option of flights to choose from, and then can also upload their receipts and record expenses to help the accounting department keep track of expenses wherever they are, and in real-time.
Zoho Expense has a wide range of features that you can access on any device; iPad, Mac, Android or iPhone, so there’s no restriction. Zoho Expense is anywhere you are. It is also super affordable with a free option for small businesses, and as little as $8 per month for every user in large enterprises.
Travelsuit
No matter your business’ size, TravelSuit has something to suit your needs. This travel management software gives you a tool with one of the best UI that makes the trip tracking easy and straightforward. The tool is suitable for anyone to use, even if you’re not a tech guru, so every employee can use it easily.
TravelSuit helps managers and administrators select the best prices and fares for flights and reservations, so the employees get the best deals throughout the trip. This ensures that they are able to meet the travel budget by controlling expenses on a trip.
It’s also useful for generating travel reports and auto-complying with travel policies. TravelSuit starts at $45 for the basic plan, and up to $171 per 25 trips every month.
Conclusion
Travel management has become easier and less time-consuming with tools like the ones listed above.
They are suitable for corporate organizations, allowing managers, finance and accounting teams, and employees to keep track of expenses and reservations before, during, and after the trip.
If you’re looking to boost your team’s productivity and improve ROI in 2022, these are the tools you need. For regular traveling individuals, these tools will help you manage your time and resources well, while you enjoy a seamless travel time.
Author Bio:
Lydia Iseh is a writer with years of experience in writing SEO content that provides value to the reader. As someone who believes in the power of SEO to transform businesses, she enjoys being part of the process that helps websites rank high on search engines.
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